The winter board meeting of the MWGA board was held at 10:00 a.m. at the Deerfield Country Club on
Saturday February 12, 2011.

The following board members, area reps and chairwomen were in attendance:
Samye Johnson, President
Marilynne Burnside, President-Elect
Sharon Anderson, Secretary
Rachel Pate, Treasurer
Deneice King, Gulf Coast
Celia Allen, East Central
Anne Payne, East Central
Lynn Harmount. West Central
Charlene Hughes, West Central
Cissye Gallagher Northwest
Patsy Hawks, Northwest
Judy Hosaflook, Northeast
Kay Simmons, Northeast
Sissy Kern, Seniors
Shelia Haynes, Newsletter

Absent:
Carol Conover, Gulf Coast
Fran Ward, Parliamentarian



Samye Johnson, President opened the business meeting. All Board Members and Committee Chairwomen were introduced. Copies of the Bylaws, Tournament Manuals, Optional Senior Division Update for the
manual and contact information for all Board Members and Chairwomen were distributed. Personal
information was updated on all Board Members.

We then broke into groups for planning of tournaments and responsibilities. The Awards committee and Rachael met with local chairwomen of this year state tournaments. Budget planning for the tournaments and awards were discussed. The Area Reps and secretary met as a group to discuss their role on tournament
committees and assigned each Rep duties and responsibilities that they would be responsible for at state
tournaments.

Reading of the Minutes
The minutes of the 2010 Annual Meeting held June 15, 2010 were read with no corrections. The minutes of the Special Board meeting held September 7, 2010 were also read with no corrections. A history of Reps and Officers that had served for the past eight years was read.  The Area Reps and officers whose terms would expire this year were identified. Replacements or reelections will be held at the Annual Meeting in June.



Treasurer's Report
Treasurer, Rachel Pate presented the 2010 financial statement and gave a detailed financial report. She also presented and reviewed the proposed 2011 budget. It was moved and seconded that the financial reports be accepted. Motion passed. She discussed the MWGA accounts and explained the various expenses that are paid from each account. She reported that MWGA is in good standing with the IRS.
President Johnson then discussed budget concerns with the board. She noted that a large amount of our funds are the designated scholarship funds and can only be used for that purpose. Our money market fund is steadily declining to cover unexpected tournament expenses and funding SWATCA, USA team, and the Junior program. She noted these items will be discussed in depth , when the reports are given today.

Area Directors Reports:
Tournament schedules were distributed from each area and updated association forms given to the secretary. There were no new clubs this year.

Gulf Coast--Deneice King and Carol Conover

East Central--Celia Allen and Anne Payne

West Central--Lynn Harmount and Charlene Hughes

Northwest--Cissye Gallagher and Patsy Hawks

Northeast--Judy Hosaflook and Kay Simmons



Committee Reports

Newsletter--Shelia Haynes
All club tournaments schedules will be on MWGA web site in three weeks.

Awards--Cathy Bailey
Cathy and tournament chairwomen reported that awards and gifts for each tournament are currently underway and they do not fore see any problems.


SWATCA--
Team Captain Charlene Hughes reported on the team at the SWATCA tournament.
Due to the fact that we didn't have anyone to represent us on the SWATCA Board and various other
problems that we incurred with their board, Charlene made the motion that we no longer participate in SWATCA. Motion made and carried.

Juniors--Lou Hart
Lou had two scholarship recommendations, Alley McDonald and K Simiriwong, that will be made at the June state meeting.
Junior chair will review Junior Tournament Handbook and update and/or make necessary changes to
improve operations and management of Junior tournaments. She also stated the entry fee will be increased to $75.00 to cover expenses and to become self supporting.

Seniors--Sissy Kern
No new news 

Old Business
In 2011 the following purchases were made: projector, flags and tee markers. They will enhance our
tournaments and are much more functional than former ones.
All of the 2010 tournaments were recapped and several items concerning caddies, guest tickets, alcohol and match play versus stroke were discussed. There were changes concerning the caddie policy as follows: The player must declare the caddie at the beginning of the match and the caddie must start with the player at that time.


New Business
The dates and sites of all state tournaments were announced and the deadlines for entries. All state entries will be on our web site by April. This will save on expenses and let all players know dates and information on all tournaments early in the year. Entries will be mailed to member clubs only. All completed entries will be mailed to President Elect Marilynne Burnside.

There was much discussion due to budget constraints whether to increase entry fees or eliminate expenses, limit the number of entries and continue to maintain better Venues. Motions were made and carried that we eliminate the lunch at the awards ceremony at the State Amateur, (due to small and unknown number of
attendees), a Welcome Party will replace the night banquet at the Senior Amateur and the number of
participants be limited to 88 entries for the State Amateur and the Senior Amateur. A motion was made to table the decision on sponsoring the USA team until the June meeting.

There was discussion to award junior scholarship winners, computers instead of sending money to the
colleges they will attend. A motion was made and passed to spend up to $1000.00 for a computer to each scholarship person awarded.

The date, time and place for the Summer Board Meeting will be announced as soon as possible.
We need sites for 2012 State tournaments. The 2012 openings for Area Reps and Officers will be sent to Fran Ward who will present the slate for election at the annual meeting.

Other Business:

We reviewed and discussed our trophies that need replacing and the donation or purchase of new trophies. We will replace our missing signage for the State Amateur.

Meeting Adjourned

Respectively submitted,

Sharon Anderson
Recording Secretary